Lebanon Public Library Board of Trustees meeting October 2015

Lebanon Public Library Board of Trustees Meeting

Monday, October 12, 2015

 

Board members in attendance:  Linda Cappello, Crystal Catchings, Julie Ford, Luanne Holper, Sy Korte, Lacy Mesarchik, Melissa Tinzmann, and Miranda Wright-Kauffmann.  Kelly Wilhelm, Librarian, attended the meeting.  Paula Gross was not present.  No guests were present.

 

  1. Call to Order and Roll Call

The meeting was called to order at 7:02 p.m. by Miranda Wright-Kauffmann.

 

  1. Welcome Guests and Opportunity for Public Comment

No guests were present.

 

  1. President’s Report

We are able to provide board members with an email address with a Lebanon Public Library domain.  We will consider this in the future.

 

  1. Recording Secretary’s Report

Minutes of September 2015 board of trustees meeting – Motion made by Sy Korte, seconded by Linda Cappello, to approve the September 2015 board meeting minutes as presented.  Motion approved.

 

Minutes of October 6, 2015 board of trustees meeting – Motion made by Linda Cappello, seconded by Miranda Wright-Kauffmann, to approve the October 6, 2015 special board meeting minutes.  Motion approved.

 

The August 2015 board of trustees meeting minutes were also presented for review.  Motion made by Linda Cappello, seconded by Sy Korte, to approve the minutes as amended.  Motion approved.

 

  1. Corresponding Secretary’s Report

No verbal report was available, as the Corresponding Secretary was absent.  We had contacted Paula Gross previously to ask her to send several thank you notes for a few recent donations.

 

  1. Treasurer’s Report

The $210 memorial fund deposit was in memory of Vernon Snead.  A $100 donation was incorrectly shown as from “Lions.”   It is actually a combination of several smaller over-the-counter donations totaling $100.

 

A bill was inadvertently omitted from the September Bills report, in the amount of $30, payable to Faronics.  Motion made by Sy Korte, seconded by Crystal Catchings, to pay the September 2015 bills as amended.  Everyone voted affirmatively via voice vote – motion approved.

 

The August 2015 bills were reviewed.  Motion made by Lacy Mesarchik, seconded by Melissa Tinzmann, to pay the August 2015 bills as presented.  Everyone voted affirmatively via voice vote – motion approved.

 

A revised August 2015 bank balance report was presented.  Some of the information was incorrect as we recently had to create new bank accounts.  The new report accurately reflects our account balances.

 

We have not yet received any back PPRT money from the city.

 

  1. Director’s Report

We currently host a children’s story time approximately every other Saturday.  Parents have requested themed story times.  We would like to try to expand on this program.

 

  1. Friends of the Library Update

No report was given.

 

  1. Old Business
  2. Alternate library locations/space – The mayor has opened discussion with us about the possibility of changing where the library is situated within our current building. We could move the library into the fire department’s area, but we would need to do considerable remodeling of the area (at our expense) to make it suitable for use as a library. Although we do appreciate the opportunity to expand and/or move into the fire department’s area, because of the high cost of the expansion and the temporary nature of the space, we would prefer to explore other options.

 

  1. Policy manual addition – fire response procedure – A draft policy was presented and discussed. Motion made by Sy Korte, seconded by Lacy Mesarchik, to approve the policy as amended.
  2. Policy manual addition – collections process – A draft policy was presented and discussed. Motion made by Lacy Mesarchik, seconded by Luanne Holper, to approve the policy as amended.

 

  1. Policy manual revision – computer usage policy – A draft policy was presented and discussed. Motion made by Lacy Mesarchik, second by Sy Korte, to approve the policy as amended.

 

  1. Policy manual revision – part-time employee leave earning policy – tabled until a future meeting.

 

  1. Tablet training class program plan and purchase – Kelly has purchased our library’s first tablet, and is ready to purchase additional tablets for use by patrons. Tablets are $255 each (x 4 tablets) for an ASUS model (this includes a warranty, case, and keyboard).  Children’s tablets are $65 each (x 4 tablets) (this price quote does not include cases, but they are anticipated to be a nominal addition to the cost).  Motion made by Melissa Tinzmann, seconded by Sy Korte, to spend up to $1500 to purchase the tablets and accessories.  Everyone voted affirmatively via voice vote – motion approved.

 

  1. New Business
  2. Policy Manual Changes – Editorial Revisions – tabled until a future meeting.

 

  1. Policy Manual Revision – Public Comment Policy – A draft policy was presented and discussed. Motion made by Julie Ford, seconded by Linda Cappello, to approve the policy as presented.  Motion carried.

 

  1. Policy Manual Revisions – Controversial Materials – tabled until a future meeting.

 

  1. Policy Manual Revision – Card Fee (Wording) – tabled until a future meeting.

 

  1. Copier Services Contract – Tabled until a future meeting.

 

  1. Upcoming Programs – Tabled until a future meeting.

 

  1. Donation of surplus books – Motion made by Linda Cappello, seconded by Luanne Holper, to split surplus books into two groups, to be donated to the Appalachian Project and the Belleville Memorial Hospital book sale. Motion carried.

 

  1. Donation of Surplus Computers – Tabled until a future meeting.

 

  1. Library Hours for Thursday, December 24 – Motion made by Melissa Tinzmann, seconded by Sy Korte, to open the library from 10:00 a.m. to 3:00 p.m. on December 24 and close the Library on December 26. Motion carried.

 

  1. Library Hours for Saturday, December 26 – Discussed during item 10.i. above.

 

  1. Library Expansion Discussion – Discussed during item 9.a. above.

 

  1. Expenses for Potential Library Expansion – Tabled until a future meeting.

 

  1. Holiday party and staff recognition. Tabled until a future meeting.

 

  1. Adjournment

Motion to adjourn the meeting made by Linda Cappello, seconded by Luanne Holper.  Meeting adjourned at 9:14 p.m.

 

Copies of paper reports referenced above are available upon request.

 

Respectfully submitted,

 

Melissa Tinzmann

Recording Secretary