Lebanon Public Library Board of Trustees Meeting Date: Jun 10, 2013
President Jeff Gray called the regularly scheduled meeting of the Lebanon Public Library Board of Trustees to order on Monday, Jun 10, 2013 at 7:00 PM. Other members physically present: LuAnn Holper (Treasurer), Susan Meister, Paula Gross, Samantha Rogers, Miranda Wright-Kauffmann, Sy Korte, Rick Gale (Recording Secretary), and Kelly Wilhelm (Librarian).
Members absent: Betty Willyard,
The minutes of the May 20132 meeting were approved as written.
Librarian’s Report
The Library Report was submitted by Kelly Wilhelm and was accepted. The following items of discussion were also made with each item:
Receipts
Kelly presented a flyer for “New Library Patrons” as a draft. Several items were reviewed and changes recommended to Kelly.
Kelly stated that Emily Davis will be helping with the Summer Reading program this year. The board reminded her that we had previously approved a dollar amount to be used to help offset their expenses for helping with this program./ Kelly reminded the board that the program will be held at the Library this year instead of the UMC church due to safety concerns with the children walking back and forth on a very busy road. Kelly will obtain a photo release from the participating children prior to using any of their photos.
- Receipts of $297.45 were reviewed.
- Bills were reviewed and explained by Luanne Motion to Pay Bills
Miranda motioned to pay the bills and Sy seconded. All approved. Treasurer’s Report
Luanne explained the budget outlay. Old Business
Kelly discussed the instillation of the new computers. Her son help configure and install them. From this discussion the board felt we needed to track all volunteer work and donated items to the Library and reflect this information in our minutes. Further discussion was held also concerning the donated monitors from Al Gerdis. A recommendation with board approval was made to give the old computers to the Lebanon Care Center so their patrons could do basic computing such as checking emails there.
New Business
Kelly discussed the reply back from the State concerning the Out of Town non residence fee. They stated it must be done by calculation and when Kelly accomplished this the amount came to
$53.70. The board approved raising it to a flat $54.00 to be in compliance with State guidelines. The board had a discussion about some personnel concerns and how the staff is adapting to the new computer requirements forced on them by the Polaris program which has now been in place for 3 months. The board felt it was time to revise the job descriptions to take into account the new job requirements due to this new program. Further research will be done concerning this but a recommendation was made to have competency testing for all current employees, a specific training program for any staff needing help, and a competency test for both current and any future employees.
The official portion of the meeting adjourned at 8:30 PM.
Submitted by,
Rick Gale Recording Secretary