Lebanon Public Library Board of Trustees Meeting November 25, 2013
Acting president Susan Meister called the meeting to order at 7:07 p.m. Other members present were: Luanne Holper, Samantha Rogers, and acting secretary, Sy Korte with Librarian Kelly Wilhelm. Members absent were: Rick Gale, Miranda Wright-Kaufmann, and Paula Gross. Word was received from Betty Willyard and Jeff Gray that they were resigning from the board, effective immediately.
Secretary’s Report:
The minutes from the regular November meeting were reviewed and approved.
Librarian’s Report:
The correspondence from Cheri Wright concerning the lack of availability of the bathroom was discussed. Only employees, volunteers and small children, accompanied by a parent, now have access. The state library attorney stated to Kelly that legally the city can’t lease the building to us without a bathroom that is ADA accessible.
*It was found that the library has its own meter for electricity, but the circuits are arranged in such a way that no one knows what they are.
*The library’s checks for December will be the last signed by the city treasurer. After that, we will be responsible for all checks to our employees.
*Our tax levy will be raised 5%, which will increase our tax revenue.
*Molly Stanton, head librarian in O’Fallon, helped sort out tax issues involving PPRT. Information back to 1991 (tax began in 1976) shows that our share would be $27,000. This money goes to the city, which then is supposed to pass on the library’s share. The city received the PPRT in eight annual installments. A letter to Paul Grob will include that we would like our percentage of the PPRT to begin in 2014, plus our amount as least back to 1991.
*Insurance will now be separate from the city’s. The library found it was paying much more than necessary, including some of the cost of the structure. The possible companies included Wilken Insurance, no longer run by Mayor Wilken and Warma Witter, etc.
*An audit was discussed, then tabled until the new year. It was thought that an audit every two years would be sufficient.
*Susie agreed to publish that we are accepting applications for new board members.
*The meeting was adjourned.
*The next meeting will be December 9, 2013.
Submitted by Sy Korte, Acting Secretary