Board members in attendance: Linda Cappello, Crystal Catchings, Paula Gross, Luanne Holper, Miranda Wright-Kauffmann, and Melissa Tinzmann. Kelly Wilhelm, Librarian, attended the meeting, as did guest Al Gerdes. Sy Korte was not present.
- Call to Order and Roll Call
The meeting was called to order at 7:00 p.m. by Miranda Wright-Kauffmann.
- Welcome Guests and Opportunity for Public Comment
Al Gerdes was welcomed at the meeting. Mr. Gerdes presented a Computer Use Feasibility Study. This is an opportunity to recycle some older computers which may be donated to us by City Hall. Four computers may be available. At least two of our computers are old enough that we should consider replacing them.
Mr. Russ Stroot, guest, joined the meeting.
Mr. Gerdes exited the meeting.
Mr. Stroot presented a map of the property he has available. He is willing to sell us a smaller portion of the lot if we are unable to buy the entire lot. The smaller portion of the property is 250’x522’ (three acres).
Mr. Stroot exited the meeting.
- Executive Session – an executive session was not necessary.
- President’s Report
Miranda Wright-Kauffmann reported that she attended the IL Library Trustees meeting in Chicago. The meeting reminded her to be cautious using a consent agenda (the public needs an opportunity to comment, and it may be difficult for them to do so if the information is not readily available to them as it would be in a report distributed and reviewed at a meeting). Additionally, the public needs an opportunity to comment at all meetings, including the smaller committee meetings (we need to be sure our agendas at all meetings include this opportunity).
- Acting Recording Secretary’s Report
A motion was made by Linda Cappello to accept the February 2015 Board of Trustees meeting minutes as presented, seconded by Paula Gross. Motion approved.
- Corresponding Secretary’s Report
Paula Gross reported that no correspondence has been sent recently.
- Treasurer’s Report
A motion was made by Crystal Catchings to pay the bills as presented, seconded by Melissa Tinzmann. Motion approved. Our income has been higher than anticipated.
Luanne Holper presented an outline of a budget for FY2015-2016. We will consider this budget at a future meeting.
- Director’s Report
Kelly Wilhelm reported that someone had been smoking in the public restroom. We will consider adding a fire policy and a cigarette/e-cigarette policy to our policy manual.
Al Gerdes rejoined the meeting.
Kelly reported that we will need to consider hiring a temporary employee to help cover absences during the summer and fall season. We may be able to “borrow” an employee from another library since there isn’t much coverage needed.
- Friends of the Library Update
Kelly reported that the Friends are still working on their small book exchange “libraries,” which are intended to go in area parks. They are working on obtaining permission from the park board to place the libraries by this summer.
- New Business
- Election of Vacated Recording Secretary Position. Luanne Holper nominated Melissa Tinzmann for Recording Secretary. Melissa Tinzmann accepted the nomination. Motion carried.
- Historic books – Kelly Wilhelm reminded us that the library owns several historic books from the 1800’s. Mr. Gerdes reported that he is aware that the Belleville library has a larger collection of antique/historic books. They might be able to serve as a resource for us. Kelly will research the best way to preserve/store our antique books until we are ready to take action on their use.
- Old Business
- Applications for two open board of trustees positions – Tabled pending action
- Building Repair Request (Accessible Door Button) – Included in the Director’s Report.
- Alternate library location – Discussed during the Opportunity for Public Comment.
- Policy Manual Revision – Part-Time Employee Leave Earning Policy – Luanne Holper will research this.
Mr. Gerdes reported that the City Hall has decided to make the four computers discussed during the Opportunity for Public Comment available to us. Motion made by Luanne Holper seconded by Paula Gross that we accept the gift of four computers from City Hall. Motion carried. We will discuss our plan for the computers at a future meeting.
- Adjournment
Motion to adjourn the meeting made by Melissa Tinzmann and seconded by Linda Cappello. Motion carried.
Copies of paper reports referenced above are available upon request.
Respectfully submitted,
Melissa Tinzmann
Acting Recording Secretary