Lebanon Public Library Board of Trustees Meeting Date: Sep 9, 2013
President Jeff Gray called the regularly scheduled meeting of the Lebanon Public Library Board of Trustees to order on Monday, Sept 9, 2013 at 7:00 PM. Other members present: Miranda Wright- Kauffmann, Susan Meister, Paula Gross, Samantha Rogers, Sy Korte, Rick Gale, Betty Willyard, and Kelly Wilhelm (Librarian). Members absent: LuAnn Holper
The minutes of the Aug 20132 meeting were reviewed and approved. Librarian’s Report
The Library Report was submitted by Kelly Wilhelm and was accepted. The following items of discussion were also made with each item:
Receipts
Some discussion about the Friends of the Library was held and its advantages were discussed.
Some lengthy discussion was held about the staff evaluations, in particular the ability of the staff to actually perform the new duties related to the computer systems. It was discussed in particular about there being some memory concerns not a training concern.
- Receipts of $10,888.86 were reviewed which include county tax monies. Bills
- Bills were reviewed and explained Motion to Pay Bills
Susan motioned to pay the bills and Paula seconded. All approved. Treasurer’s Report
The budget outlay was reviewed. There were no issues related with this. Old Business
- Kelly discussed the hallway and bathroom issue as remaining a concern. There are ongoing negotiations with the city and this issue has not been resolved. In fact Miranda left the board meeting to represent the board at a City Council meeting going on at the same time.
- Susan discussed her continued displeasure with the web site. The board asked her to see what she could do to correct these issues. .
- Kelly discussed the potential new Library location at the Elementary school area. The new school appears to have been approved and plans are underway.
- The Annual Book sale during Fall Festival 10/5 9-4pm. Help will be needed New Business
- A sub committee was formed to represent the board at the committee meetings with the city. Jeff, Miranda and Kelly are on the committee.
- Employee evaluations were completed per library board’s request. One employee is having difficulty with job performance. The board voted that her hours will be reduced until she can bring her skill level up to what is needed to perform all of her duties.
The director recommended interviewing for a library temp who is familiar with Polaris. This would prevent possible closure in case of illness, injury or surgery and to help cover hours with one of the current employees hours being reduced. Board agreed and gave permission to hire a temp.
The official portion of the meeting adjourned at 8:30 PM.
Submitted by,
Rick Gale Recording Secretary